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Software Asset Management Assessment
What Is Software Asset Management?
Software Asset Management (SAM) comprises a set of practices, processes, and tools utilised by organisations to manage and optimise their software assets. It involves overseeing the acquisition, deployment, maintenance, utilisation, and disposal of software applications within an organisation. The primary aim is to ensure that the organisation derives maximum value from its software investments while remaining compliant with licensing agreements and mitigating risks associated with software management.
Why Do You Need a Software Asset Management Assessment?
Pink Elephant’s Software Asset Management assessment is an important auditing service that highlights software overspends and licence issues. A view of the Software Asset Management capability is obtained and the cultural climate is also considered. The assessment is conducted through structured interviews with operational and strategic personnel. Based upon the interviews, our experience, and our extensive ITIL® SAM knowledge base an assessment report is produced detailing the capability and maturity of the Software Asset Management process areas. The report also contains high level recommendations on how to how to mature your processes, and how to demonstrate tangible improvements in service to the business.
Pink Elephant’s Approach to a SAM Assessment
- Kick-off Presentation and Visioning: our consultant will facilitate a presentation to all stakeholders, identified interviewees and workshop participants to provide an understanding of the purpose, scope and objectives of the assessment. In addition, we will discuss the background and drivers for this assessment as well as the current organisational structure. The interviewees for each interview session will be determined, and we will agree on the desired ‘future state’.
- Assessment: the Pink Elephant consultant will facilitate a series of assessment meetings to explore the best practice processes that underpin Software Asset Management. The following categories will be evaluated:
- Software Asset Overall Management.
- Software Asset Logistics Process.
- Software Asset Relationship Process.
- Software Asset Verification Compliance.
- Core Asset Management.
In addition, we will discuss which tools are currently being used to support the process and spend time reviewing documentation outside of the workshops where relevant and time permits.
- Gap Analysis: identification of the gaps that exist between the current and future state. They will also provide snapshot of the current state as exists in the organisation at the time of the audit.
- Roadmap Development: an inventory of recommended actions to be taken to overcome the gaps identified.
Three Benefits of Using Pink Elephant’s Software Asset Management Assessment
- Cost Savings
- Reduces unnecessary software expenditures by optimising license usage and preventing over-purchasing.
- Identifies redundant or underused software that can be eliminated or redeployed.
- Compliance and Risk Management
- Ensures compliance with software licensing agreements, reducing the risk of legal issues and financial penalties.
- Mitigates security risks by ensuring all software is properly licensed, updated, and supported.
- Improved Efficiency:
- Streamlines the procurement, deployment, and management of software assets.