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PRINCE2 6th Edition Organisation
This article is about understanding the PRINCE2 Organisation theme. The PRINCE2 6th Edition (2017) introduces a refined approach to defining and establishing a project’s structure, focusing on clear accountabilities and responsibilities. In PRINCE2, projects are viewed through the lens of a customer-supplier relationship, where the customer could be either internal or external. The customer is ultimately the entity that benefits from the project’s final deliverables.
Defining Roles and Responsibilities
PRINCE2 does not prescribe management jobs to specific individuals on a one-to-one basis. Instead, it defines roles based on a set of responsibilities. These roles can be combined or tailored according to the needs of the project, but careful consideration must be given to avoid conflicts of interest, capacity overload, or potential bottlenecks.
A Collaborative and Structured Approach
The PRINCE2 Organisation theme highlights the importance of a well-defined structure where different stakeholders, disciplines, and parties come together with varying interests. To ensure project success, it’s crucial to establish a clear and operational structure where responsibilities are well-defined and understood by all involved.
The PRINCE2 Principle: Defined Roles and Responsibilities
A core principle of PRINCE2 is that every project must have clearly defined roles and responsibilities, ensuring that all interests are represented. PRINCE2 identifies three primary categories of stakeholders, each with specific interests that must be satisfied for the project to succeed:
- Business Interests: The project must meet a business need that justifies the investment. The focus is on delivering value for money and ensuring that the project outcomes align with the strategic goals of the business.
- User Interests: Distinct from the business, the user perspective is concerned with those who will directly interact with or be impacted by the project’s outputs. These users will be responsible for using, operating, maintaining, or supporting the deliverables once the project is complete.
- Supplier Interests: To create the project’s deliverables, resources with specific skills and expertise are required. The supplier’s perspective represents those who will provide these resources and ensure that the project’s outputs are produced to the required standard.
PRINCE2: A Temporary Organisation for Project Delivery
PRINCE2 defines a project as a temporary organisation created to deliver one or more business products according to an established Business Case. Instead of allocating specific job titles, PRINCE2 focuses on roles that can be tailored to meet the project’s needs while ensuring that all responsibilities are appropriately assigned.
Adapting PRINCE2 for Modern Project Management
The 2017 edition of PRINCE2 emphasises flexibility, adaptability, and the importance of tailoring the methodology to suit the specific needs of your project. This allows organisations to integrate PRINCE2 with other methodologies, including Agile, to enhance project delivery and governance.
By staying updated with the latest PRINCE2 practices, you ensure that your project management approach is aligned with the most current standards, enabling your organisation to deliver successful projects efficiently and effectively.